Virtualization Review: Backupify review

One of the problems of using online services such as WordPress blogs, Facebook and Twitter is that you can’t easily save the information you accumulate in the cloud. If you have a WordPress blog, you need to run a regular backup that saves your blog content into an .XML file, for example.

Now a new service from Backupify can help. Using Amazon Web Services and cloud-based storage, Backupify provides backup agents to more than a dozen services, including Google Docs, Blogger and Gmail, Zoho, Delicious, Hotmail and Basecamp.

You can read the review here, published this month.

Making the move to Windows 7

If you are still running XP on your desktop, like me, you may be thinking about upgrading to Windows 7. XP is getting long in the tooth, many newer programs (especially those from Microsoft) aren’t easy to run on it without a lot of effort, and you can’t upgrade Internet Explorer if you are interested in sticking with Microsoft for your Web browsing.

Of course, you may just want to stick with XP until your aging PC emits its last dying gasp and then just buy a new PC with Win7 already on it. That can be fine for some people.

But if you do want to upgrade, Microsoft doesn’t make it easy. The only way you can install Windows 7 is to wipe your disk clean and start with a fresh install. While this is appealing in a spring-cleaning sort of way, it may not be what you want to do. What they call an “in-place upgrade” – meaning that you can preserve your files, your applications, and your other customized settings – will only work if you are upgrading from Vista.

I have tested six different products that enable this migration directly from XP to Win7, and each has its good and bad points. Which product will work for you depend on a few different factors. Two of them are ideal for single PCs, or maybe up to ten individual PCs, but not for bulk migrations if you are planning on doing this across your entire corporation. These are Zinstall ($89) and Laplink’s PCmover ($20 to $60). I was initially attracted to Zinstall because it offers a very elegant solution: you create an XP virtual machine that can be summoned at the push of a button while running Win7 on your desktop. Inside this VM, you can add new apps or do anything that you would do with your regular XP PC. The only problem is that instead of running two operating systems I ended up running a useless piece of metal with no operating systems, because of something that was wrong with Zinstall’s install. Laplink’s software converts things as you would expect, so you can’t go back to XP once you have done the upgrade.

The other four tools are Microsoft’s Windows Automated Installation Kit (free), the Dell/Kace Kbox 2100 hardware appliance ($4500 for 100 PCs), Viewfinity User Migration (free while in beta), and Prowess’ SmartDeploy ($2000 per enterprise-wide license). Each of them has similar processes, because you aren’t really keeping XP around, just the hardware it is running on. The trick is preserving enough of your user’s footprints to make it feel like home. They work as follows:

• The tools start out with a fresh copy of Windows 7 as a master image.
• The entire machine is reimaged with Windows 7 — just without you having to sit in front of it while the bits are put on the machine from a standard install DVD.
• Next, they stir in the particular applications that you want to deploy across your enterprise. This gives you the opportunity to clean house and create a more managed environment, which may not be what your end users want to hear, but gets back to that spring cleaning sentiment mentioned earlier.
• Each tool has ways to deal with the variety of hardware configurations that you place the image onto, and some make it easier to copy the user application settings and data files over to the new world of Windows 7.
• Finally, you send forth the image to your desktops and have them reboot with the new copy of Windows 7.

Sounds complicated? Yes, it is harder than jamming a DVD into your drive and letting it do its thing for an hour or so. But if you get the tool working properly, you can do a massive upgrade in a matter of a few hours, no matter how many PCs you need to touch.

What do I recommend if you have dozens of PCs to upgrade? I would start with either SmartDeploy or the Kbox. Both handle things somewhat differently, and you are going to want to read and watch my reviews to understand some of the issues.

If you are in Chicago next Thursday evening May 20th, you are welcome to come by the Chicago Windows User Group meeting where I will be speaking about this topic and showing how to use each product in a little more detail. Email me privately if you would like to meet up.

If you want to read more, go to a page where I have links to the various articles and video reviews that I have done for sites such as ITexpertVoice.com, SearchEnterpriseDesktop.com and CIOupdate.com. You can go to links on each of the reviews on all six products here.

Don’t worry, the videos are just a couple of minutes long. Good luck with your own migration.

SearchEnterpriseDesktop: Understanding Windows 7 migration tools

Many businesses that skipped upgrading to Microsoft Vista are considering moving to Windows 7. While migrating from Windows XP to Windows 7 is no easy task, there are several tools — from Microsoft as well as third-party vendors — that can  help.

In this story and accompanying screenshots, I review the options.

ITExpertVoice.com: How to Use Microsoft’s RemoteApp:

Windows Server 2008 introduced a series of programs called RemoteApp that appear as if they are running on a local computer, even though they are accessed remotely. With Windows Server 2008 R2 and Windows 7, these programs can be grouped along with entire virtual desktop sessions, and both can appear in the local Start menu of your desktops. It is a pretty neat trick.

You can read the full story here.

CIOUpdate: Managing your Windows 7 migration

Many businesses who thankfully skipped Vista are now considering upgrading their aging XP desktops to Windows 7. And while there are some crude tools from Microsoft to help with this transition, there are better choices from third-party vendors that can mass migrate desktops while preserving some of the existing user information.

There are at least six different products and I review the basics on each in this story posted this week on CIOUpdate.

ITexpertVoice: Is It Time to Consider the Cloud for Anti-Virus Protection?

Cloud computing is everywhere these days but one of the more mundane places is in providing anti-virus/anti-spam endpoint protection. The idea is that you don’t have to worry about your users forgetting to install the latest virus signatures or turning the protection off, or in the case of last week’s McAfee fiasco where a legit file was incorrectly tagged as malware. You can instantly see what is happening across your network and find out which PCs are protected. Cloud-based AV simplifies deploying new PCs, too because there is less software to install on each one. AV scans happen more regularly, since they are initiated by the cloud service and again don’t depend on individual user behavior. And it costs about the same or in some cases less than the traditional desktop AV software.

The cloud AV services all operate the same way: a small agent or client piece of software runs on each desktop, and makes a connection to the central monitoring server in the cloud. As long as you have an Internet connection, updates to the virus signatures happen automatically and frequently. The client uses as little memory footprint as possible, since most of the heavy lifting is happening in the cloud in terms of protection and processing.

There are two types of services: ones for single PCs that are sold by Microsoft, and ones that are geared towards enterprises that are sold by the major security vendors. The latter typically have a Web-based or some other type of management console to monitor your users’ PCs and see if anything is amiss.

Some of these advantages are not new nor exclusive to cloud-based AV services: Symantec and others for a several years have had client/server AV products which offer many of the same things as a hosted AV service, just with a central server that you have to run on your local area network. The difference is that the central server doesn’t have to maintained with a cloud-based service, and it also is more useful for those occasionally-connected laptops: most central-server AV products require that the server and the laptop be on the same local area network, or connected via a VPN, to perform the updates. If you have a lot of frequent travelers, this could be an issue.

Here are some of the things you should look for:

  • How lightweight is the client really? Check the running programs in Windows (CTRL-ALT-DEL and choose Task Manager) to see how many different executables are installed and how much RAM and system resources does each one consume.
  • How much information is the central management console reporting and is it meaningful to your situation? In Trend’s case, they charge extra for any console users ($8/year per user), the others include their management console as part of the price tag. Not all consoles are created equally: this is where conducting a free trial is worth the trouble to see how each service is managed. Things to check include what kinds of reports are available, how the central service alerts you to exploits or potential trouble PCs, and how flexible the settings are for these tasks to your particular needs.
  • What protective features does it share with the client or client/server solutions from the same vendor? For example, the Trend TRVprotect shares the same software code base with its desktop OfficeScan product line, and the new Microsoft Intune shares its protective code with their Forefront security services. This can be either a blessing or a curse, depending on what you think of the thick client versions.
  • Does it work on all Windows versions that you have in your shop, or do you need patches or additional software? Some of the services require XP SP3, for example, or other supporting software from Microsoft, to work. Most of the products work with both 32-bit and 64-bit versions and some also work with Windows Server versions, but again this is worth checking. Some want a more recent browser than IEv6 to run the central management console, too.
  • What happens if your users don’t regularly connect to the Internet? All of these products assume a more or less continuous Internet connection to do their business on the desktop for updates and sending back alerts. Without this, they are pretty useless since a PC could become infected and not let anyone know for some period of time while it is offline. If you have some of your end users that are infrequently online, you might want to consider a traditional desktop AV solution.
  • What else comes with the service besides AV? Some of these products offer separate add-ons to include email scanning, OS patching, Web site phishing protection and desktop firewalls. The Microsoft products, for example, are tied into the Windows Update process, as you would expect. Panda has a confusing array of cloud-based service offerings that could be better explained on their Web site.
  • Do they really offer zero-day protection? One of the potential benefits of the cloud AV services is that they can get an update out very quickly, in some cases just in time for any new threats that have been observed. It is worth looking at how often they update their protection signatures too.
  • Finally, what does it all cost? Each product has quantity site discounts, but in some cases you can save money over purchasing the desktop versions.

The great SEO swindle

I have been writing about the Web since it was nearly invented in the early 1990s and one of my continued sources of amusement is the snake oil search engine optimization vendors. Repeat after me: content is king. Everything else is just a shell game.

In our rush to better our rankings, we tend to forget why people are using search engines to begin with: to find the best content. Those search sites that don’t deliver (remember Altavista? Or Yahoo, for that matter?) are going to find out really quickly that their users will go elsewhere.

What does that mean for you as a Web site owner that is trying to move up in the charts? It means you first have to focus on your content, and deliver what your visitors want. It is a matter of managing expectations, but also about making sure that your content is continually tuned and adjusted to meet the needs of your ever-evolving audience.

What it doesn’t mean is hiring some SEO firm to tweak your meta tags, flog your links, and hire a bunch of offshore keyboard pushers to promote your pages.

I got a PR pitch for an SEO company that I would rather not promote here, but the essence of their existence is that charge their clients only after the desired rankings have been achieved, with a sliding scale depending on whether you end up higher or lower than your goals. This is just utter nonsense, although the company is growing by leaps and bounds.

Here is why it is nonsense. Let’s say that I am foolish enough to hire Vendor X for this purpose. They go send forth a thousand unskilled people to click and mouse around my site. Next week the search engines push me up the rank. Yeah! I am now the king of my page rank. I pay them.

Two months from now I am back to where I was, at the bottom of my heap, because there has been no increment in traffic. Yes, I got the results that were promised. But time moves on, and the people that clicked on my link in the search page found nothing to see here and moved on.

Meanwhile, people with real content will continue to move up the ranks, as they should, because people found it useful.

I coincidentally was meeting with a young entrepreneur here in St. Louis last week who runs a real business that is based on carefully tweaking search engine results. His name is Mark Sawyier (mark.sawyier@offcampusmedia.com), and his business is in listing apartments near major colleges around the country. (Movingoffcampus.com is just one of dozens of domains that he owns.) He is the cyberspace version of a major urban real estate developer: he understands SEO, Google Analytics, and how to play in a game where you live and die by your rankings and page views. He has managed to up his pay per click rates from his sponsors because
a. He has tons of content – in this case apartment listings,
b. He has tons of relevant content – the apartments are listed by proximity to campus and other things that students are searching for, and
c. Results – because the people searching actually end up as renters more often from his site than his competitors.

He told me: “The fact is that the combination of the constantly changing algorithms search engines use to calculate rankings with increased competition from other websites, guaranteeing someone a rank and still playing by the rules, to me, is almost impossible. They would need infinite resources and time and have to have a ridiculous amount of startup capital to get it going.”

I offer my own modest example to buttress what Mark says. I have a page on my Web site that I have maintained for more than a decade. It is a simple list of dozens of Web conferencing vendors, with some basics on what they cost and what client platforms they support. I spend about an hour a year on maintaining this listing.

A few years ago, I started getting unsolicited emails from vendors of conferencing products who wanted me to list them on my list. Then I realized why: a quick Google search on the term “web conferencing services” has me in the top ten results. Did I stuff my page full of keywords? Did I abuse my meta-tags? Did I hire a bunch of third-world keyboarders to hit my page? Did I pay some SEO firm to work their magic? Did I have some special insight into how Google ranks my page?

No, no, and no. I just doggedly set out to provide good content, week after week. And gradually, this got results. It may take years, but eventually, as Mark says, the best content will win.

So instead of gaming SEO or hiring someone to push you up the page charts, think about making a quality website with tons of content. Mark reminds me: “search engines are ALWAYS trying to connect people that use them to search for information online with the absolute best websites to provide it – the minute any of them lose sight of this objective, they will stop being a good search engine. This is the core concept behind all of the variables and algorithms that go into calculating search engine rankings. And while external links and proper SEO coding are certainly important elements in the battle, at the end of the day, the most important thing is having a website that provides the right answers and information to the searchers.”

And if you really must hire someone to do your SEO, think of hiring Mark. Off Campus Media offers campus, social media and search engine marketing services using his own experience with building his own Web sites.

Prowess SmartDeploy eases Windows 7 migration

SmartDeploy is a software tool that converts virtual machine disk files into Windows Image files that can be used to deploy new OSs, including Windows 7, across an enterprise. It is easier to use than WAIK [link], and Kbox, [http://itexpertvoice.com/home/kace-kbox-best-way-to-massively-migrate-windows-xp-desktops-to-windows-7/]
both of which we reviewed earlier.
Price: $1995 per technician, plus added fees for various support levels
Smartdeploy.com